Start a Student Group

Being an Undeb Aber Student Group means you can make the most of the following benefits:

• An annual slot at the Undeb Aber Fresher’s Fair
• A customisable webpage on www.abersu.co.uk and an individual @aber.ac.uk email address to directly communicate with the student body
• Full time sabbatical officer and staff support
• Financial support for the group e.g. termly grants, prize draws, national competitions etc.
• Accredited training opportunities and funding towards external ones, e.g. first aid
• Funding towards training and development opportunities for individuals, through the Coach Education Fund e.g. coaching qualifications, conferences, etc.
• Access to campus-wide publicity for your groups activities
• Advice and support with organising events, which companies to use, etc.
• Volunteer recognition and reward through the Aber Award
• Access to university and union facilities, including minibus hire
• Among many other perks!

Step 1

Complete the New Club/Society Form. 

The form asks you to explain what your group will be about, include at least 10 students who will be interested in joining your group, and list at least the three core committee members (President, Secretary and Treasurer). For Sports Clubs planning to compete in BUCS an additional core committee member of BUCS Captain will be required. 

The Opportunities Team will then review your application. We will check the suitability for your group to ensure that:

• It does not replicate an existing student group
• It does not propose any reputation risk to the Union, and the wider community
• Its primary aims are for the benefit of Aberystwyth University students

Once reviewed we will contact you with the outcome within two weeks.

Step 2

Once approved, we will work with you to create your core documents:

• Constitution
• Code of conduct
• Risk Assessment
• Equipment List

At the same time, we will be creating your club/society assets:

• Webpage
• Student Group Email
• Finance Account
• Microsoft Teams

Step 3

Complete the Committee Training. This is to train you up and provide you with everything you need to know about running a student group and utilising your group assets.

Step 4

Once you have completed the training you are set to go!

You can start by:

• Advertising who you are and begin attracting members
• Booking Union/Uni facilities
• Applying for a starting grant
• Reaching out for sponsorships

For anything related to running a student group, check out the Team Aber Resource Hub or contact your relevant coordinator!

Step 1

Complete the New Student-Led Volunteering Project Form.

The form asks you to explain your project idea and the need or cause it’s a going to support, as well as include the names of a Head Project Leader , and at least one other Project Leader  who are willing to start the project. 

The Opportunities Team will then review your application. We will check the suitability for your group to ensure that:

• It does not replicate an existing group
• It does not propose any reputation risk to the Union, and the wider community
• It can deliver tangible action or opportunities that support a need or worthwhile cause
• It can accommodate other volunteers to join the project
• You’re creating good connections with any external stakeholders (where applicable)

Once reviewed we will contact you with the outcome within two weeks.
 

Step 2

Once approved, we will work with you to create your core documents:

• Document of Responsibilities
• Code of conduct
• Risk Assessment
• Equipment List

At the same time, we will be creating your club/society assets:

• Webpage
• Student Group Email
• Finance Account
• Microsoft Teams

If working in collaboration with an external charity, we’ll need to get the charity registered on the Undeb Aber Volunteer Service and work with you to include them in the document of responsibilities.

Step 3

Register as a volunteer and complete the Project Leader Training. This is to train you up and provide you with everything you need to know about running a student group and utilising your group assets.

Step 4

Once you have completed the training you are set to go!

You can start by:

• Meeting with the Volunteering Coordinator to support with activity development and event ideas
• Booking Union/Uni facilities
• Applying for a starting grant
• Reaching out for potential partnerships

For anything related to running a student group, check out the Team Aber Resource Hub or contact your relevant coordinator!

Student groups come and go, this is your chance to adopt one of our vacant groups and bring it new life!

If you're interested in adopting one of these student groups, contact your Student Opportunities Officer (suopportunities@aber.ac.uk) or visit us in the Opportunities Office